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Install the Account Book appFree. Opens from your home screen like any other app, and works with no internet.
Profit and Loss
Enter income and expenses as they happen, and see what the business earned, what it cost, and what is left — for any dates.
Home
This browser is not keeping what you do here (a private window, or its storage is full). Entries made now will be gone when the page is closed.
Start your account book
Answer a few questions — your kind of business, when your year starts, and the cash and bank balance you start with — and the book is ready for its first entry. It takes about two minutes.
Where things stand
This month
Income and expenses, month by month
IncomeExpenses
See the numbers
Where the money went
No expenses this year yet.
Latest entries
No entries yet. Tap “+ Money in” or “+ Money out” to make the first.
Entries
No entries match.
Customers
Check the bank
Tick each line of your bank book as you find it on the bank's own statement. What is left unticked explains any difference between the two balances.
to
Your business
The name, address and numbers are printed at the top of reports and statements. The kind of business decides which ready accounts “Run the setup again” offers; it changes nothing by itself.
How the book is kept
Accounts
An account is a heading money is counted under. Tap one to rename it or see its ledger.
Opening balances
What the business had and owed on the day this book starts: cash, bank balance, what customers owed, what was owed to suppliers, loans. Whatever is left over is the owner's capital.
Count the stock
This book does not track stock item by item. Goods count as a cost when they are bought; when you count what is left unsold — at the end of a month or a year — type its value here, and the profit is put right for it.
Close a year
Closing stops entries on or before the date from being added, changed or cancelled. Nothing else needs doing at the end of a year: balances carry forward by themselves, and each year's profit starts again from nothing.
Shop Billing Counter
For a shop that bills on the Shop Billing Counter on this same device: each day's bills become one sales entry here, split into cash, UPI and credit, and each expense typed at the counter becomes a payment. Bringing in again replaces what was brought in before, so nothing is counted twice. Nothing is changed at the counter.
Move to another device
To carry on at another browser, phone or computer — or to hand the book to your accountant: export everything here, get the file to the other device by WhatsApp, e-mail, a drive or a cable, and import it there. The file holds the business's details, the accounts, the customers and suppliers, and every entry.
Importing replaces what is on the device with what is in the file; it shows you both first. It is a hand-over, not a link: the two devices do not stay in step afterwards, so keep the book on one of them at a time. The same file is your safe copy if this browser's data is ever cleared.
Only the list of accounts
A small file with the accounts and nothing else — for starting the book of another business or another branch with the same headings. Import it with the button above.
For a spreadsheet
One line for every line of every entry, with its account and its debit or credit: a CSV file that opens in Excel, Google Sheets and LibreOffice, and that an accountant's own software can read. Each report has its own “Spreadsheet file” button under Reports.
About this app
What is new in each version
Setup and help
Running the setup again adds any ready accounts your book does not have and lets you change the business details. It never removes an account or an entry.
What a profit and loss shows
A profit and loss statement covers a stretch of time — a month, a quarter, a year. It lists what the business earned in that time, what it cost to earn it, and the difference: a profit when income is larger, a loss when expenses are.
Here it is never typed in. It is added up from your entries: every sale and every other income on one side, every purchase and expense on the other. Change an entry and the statement changes with it.
Getting yours
- Set the book up and enter what happens: sales, purchases, rent, wages, bills.
- Open Reports and choose Profit and loss.
- Choose the dates: This month, Last month, This year, Last year, All, or any two dates of your own.
- Tap a line to see the ledger behind it — every entry that makes up that figure.
The Home screen shows the current month's income, expenses and profit at the top, and a chart of income beside expenses for each month of the year.
What counts as income and what as an expense
| Counts | Does not count |
|---|---|
| A sale — whether the customer has paid yet or not | A customer paying a bill that was already counted as a sale |
| Rent, wages, electricity, transport, repairs | Money the owner takes out for themselves |
| Goods and materials bought | Buying equipment or furniture that will last for years |
| Bank charges and interest paid | Taking a loan, or repaying the amount borrowed |
| Other income, such as a commission | Moving money between cash and bank |
The right-hand column still goes in the book — as money in, money out or a transfer — but it changes the balance sheet, not the profit. The forms take care of this: choosing Taken out by the owner, Loans taken or Equipment and furniture keeps the amount out of the profit and loss.
How a particular expense is treated for tax is a question for an accountant. This statement shows what the business earned and spent as you entered it.
Sales on credit count when they are made
A sale on credit is income on the day of the sale, not the day the money arrives. So a month can show a healthy profit while the cash is short, because customers have not paid yet. The Who owes what report and the People part show what is still to come in.
Unsold stock
Goods are counted as a cost when they are bought. If a good part of what you bought is still on the shelf at the end of the period, the profit looks lower than it really was. Count the unsold stock and enter its value under Books → Count the stock; the statement is then put right for it.
If the book keeps tax
Tax you collect on sales and pay on purchases is not income and not an expense: it is money held for, or due from, the tax office. With tax switched on, sales and purchases appear in the profit and loss without their tax, and the tax is shown on the balance sheet and in the Tax summary.
Where the book is kept
There is no account to make and nothing is sent anywhere: the whole book is kept in this browser, on this device. Books → Export everything saves all of it as one file, and Import from a file on another phone or computer opens it there — which is how the book moves, how it reaches your accountant, and how it is kept safe. Installing the page as an app (the Install app button at the top) lets it open from the home screen and work with no internet. The main guide covers setting up, tax, stock, closing a year and everything else.
Questions
What is the difference between profit and cash?
Profit is what the business earned less what it cost, whether or not the money has moved yet. Cash is what is in the till and the bank. A credit sale adds to profit before it adds to cash; buying a machine or repaying a loan takes cash without being an expense.
Can I see the profit for one month only?
Yes. Tap This month or Last month, or set any two dates. The Home screen also shows this month so far, and a table of every month of the year under its chart.
Why is my profit negative?
A loss means the expenses entered for those dates are larger than the income. Common reasons that are not real losses: a large purchase of stock that has not been sold yet (count the stock), or sales that were not entered.
Does the owner's salary count as an expense?
Money a sole owner takes out is entered as Taken out by the owner and is not an expense in this statement. Wages paid to staff are. How an owner's pay is treated in your kind of business is a question for your accountant.
Can I give this statement to a bank or an accountant?
You can print it or save it as a PDF or spreadsheet with your business's name at the top. It is your own record: it is not audited or certified, and whether it is accepted is for whoever asks for it to decide.
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