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Install the Account Book appFree. Opens from your home screen like any other app, and works with no internet.
Cash Book
Record cash received and cash paid, see what should be in hand after every entry, and print the cash book for any dates.
Home
This browser is not keeping what you do here (a private window, or its storage is full). Entries made now will be gone when the page is closed.
Start your account book
Answer a few questions — your kind of business, when your year starts, and the cash and bank balance you start with — and the book is ready for its first entry. It takes about two minutes.
Where things stand
This month
Income and expenses, month by month
IncomeExpenses
See the numbers
Where the money went
No expenses this year yet.
Latest entries
No entries yet. Tap “+ Money in” or “+ Money out” to make the first.
Entries
No entries match.
Customers
Check the bank
Tick each line of your bank book as you find it on the bank's own statement. What is left unticked explains any difference between the two balances.
to
Your business
The name, address and numbers are printed at the top of reports and statements. The kind of business decides which ready accounts “Run the setup again” offers; it changes nothing by itself.
How the book is kept
Accounts
An account is a heading money is counted under. Tap one to rename it or see its ledger.
Opening balances
What the business had and owed on the day this book starts: cash, bank balance, what customers owed, what was owed to suppliers, loans. Whatever is left over is the owner's capital.
Count the stock
This book does not track stock item by item. Goods count as a cost when they are bought; when you count what is left unsold — at the end of a month or a year — type its value here, and the profit is put right for it.
Close a year
Closing stops entries on or before the date from being added, changed or cancelled. Nothing else needs doing at the end of a year: balances carry forward by themselves, and each year's profit starts again from nothing.
Shop Billing Counter
For a shop that bills on the Shop Billing Counter on this same device: each day's bills become one sales entry here, split into cash, UPI and credit, and each expense typed at the counter becomes a payment. Bringing in again replaces what was brought in before, so nothing is counted twice. Nothing is changed at the counter.
Move to another device
To carry on at another browser, phone or computer — or to hand the book to your accountant: export everything here, get the file to the other device by WhatsApp, e-mail, a drive or a cable, and import it there. The file holds the business's details, the accounts, the customers and suppliers, and every entry.
Importing replaces what is on the device with what is in the file; it shows you both first. It is a hand-over, not a link: the two devices do not stay in step afterwards, so keep the book on one of them at a time. The same file is your safe copy if this browser's data is ever cleared.
Only the list of accounts
A small file with the accounts and nothing else — for starting the book of another business or another branch with the same headings. Import it with the button above.
For a spreadsheet
One line for every line of every entry, with its account and its debit or credit: a CSV file that opens in Excel, Google Sheets and LibreOffice, and that an accountant's own software can read. Each report has its own “Spreadsheet file” button under Reports.
About this app
What is new in each version
Setup and help
Running the setup again adds any ready accounts your book does not have and lets you change the business details. It never removes an account or an entry.
Keeping a cash book here
- Set the book up — a few questions, including the cash in hand on the day you start. That figure becomes the cash book's opening balance.
- Enter cash as it moves. On the Home screen, + Money in records cash received and + Money out records cash paid. Choose Cash in hand as the account, say who or what it was for, and type the amount.
- Open the cash book. Under Reports, choose Cash book and the dates. Each line shows the date, the entry's number, what it was for, money in or money out, and the balance after it.
The Home screen always shows Cash in hand as a tile; tapping it opens the cash book.
What each column means
| Column | What it holds |
|---|---|
| Date and No. | The day of the entry and its number — R for money received, P for money paid, S for a sale, B for a purchase, T for a transfer |
| Details | Who paid or was paid, or the heading the money was for, and your note |
| Money in | Cash received |
| Money out | Cash paid |
| Balance | What should be in the cash box after that line |
When the cash book starts part-way through — say from the first of the month — its first line is Balance brought forward: everything before that date, added up.
Counting the cash against the book
At the end of the day, count the notes and coins and compare the count with the last balance in the cash book. If they differ, look for an entry that was missed, typed twice, or typed with the wrong amount — the Entries part can find an entry by its amount. A difference you cannot trace can be entered as Money out (or Money in) under Other expenses with a note, so the book and the box agree again.
Cash paid into the bank, and drawn from it
Moving money between cash and bank is neither income nor an expense. Use Transfer: from Cash in hand to Bank account when you pay cash in, the other way when you draw cash out. The transfer then appears in both the cash book and the bank book, once each, and in neither as a sale or a cost.
More than one till
A second till, a petty-cash box or a cash wallet can have an account of its own: Books → Add an account → Cash kept somewhere else. The cash book report then asks which one to show, and the Home tile adds them together.
Where the book is kept
There is no account to make and nothing is sent anywhere: the whole book is kept in this browser, on this device. Books → Export everything saves all of it as one file, and Import from a file on another phone or computer opens it there — which is how the book moves, how it reaches your accountant, and how it is kept safe. Installing the page as an app (the Install app button at the top) lets it open from the home screen and work with no internet. The main guide covers setting up, tax, stock, closing a year and everything else.
Questions
What is a cash book?
A cash book is a record, in date order, of every amount of cash received and paid, with the balance of cash after each. It answers one question: how much cash should there be right now, and how did it get there?
Is this a single-column or double-column cash book?
The cash book and the bank book are separate reports here, one for each till or bank account, rather than columns side by side. A transfer between cash and bank appears in both.
Can the cash balance go below zero?
The book lets it, because entries are sometimes typed out of order, but real cash cannot be negative. A negative balance is shown in red on the Home screen and means an amount received was not entered, or an amount paid was entered twice or under cash instead of bank.
Can I print the cash book for one month?
Yes. Under Reports choose Cash book, tap This month or Last month, or set the two dates yourself, then tap Print or save as PDF. Spreadsheet file saves the same lines as a CSV.
Does it work for a bank account too?
Yes. The Bank book is the same report for a bank account, and Check against a bank statement lets you tick its lines against the bank's own statement.
More about the Account Book
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