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Install the Account Book appFree. Opens from your home screen like any other app, and works with no internet.
Balance Sheet
What the business has, what it owes, and the owner's stake on any day — added up from your entries, and always in balance.
Home
This browser is not keeping what you do here (a private window, or its storage is full). Entries made now will be gone when the page is closed.
Start your account book
Answer a few questions — your kind of business, when your year starts, and the cash and bank balance you start with — and the book is ready for its first entry. It takes about two minutes.
Where things stand
This month
Income and expenses, month by month
IncomeExpenses
See the numbers
Where the money went
No expenses this year yet.
Latest entries
No entries yet. Tap “+ Money in” or “+ Money out” to make the first.
Entries
No entries match.
Customers
Check the bank
Tick each line of your bank book as you find it on the bank's own statement. What is left unticked explains any difference between the two balances.
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Your business
The name, address and numbers are printed at the top of reports and statements. The kind of business decides which ready accounts “Run the setup again” offers; it changes nothing by itself.
How the book is kept
Accounts
An account is a heading money is counted under. Tap one to rename it or see its ledger.
Opening balances
What the business had and owed on the day this book starts: cash, bank balance, what customers owed, what was owed to suppliers, loans. Whatever is left over is the owner's capital.
Count the stock
This book does not track stock item by item. Goods count as a cost when they are bought; when you count what is left unsold — at the end of a month or a year — type its value here, and the profit is put right for it.
Close a year
Closing stops entries on or before the date from being added, changed or cancelled. Nothing else needs doing at the end of a year: balances carry forward by themselves, and each year's profit starts again from nothing.
Shop Billing Counter
For a shop that bills on the Shop Billing Counter on this same device: each day's bills become one sales entry here, split into cash, UPI and credit, and each expense typed at the counter becomes a payment. Bringing in again replaces what was brought in before, so nothing is counted twice. Nothing is changed at the counter.
Move to another device
To carry on at another browser, phone or computer — or to hand the book to your accountant: export everything here, get the file to the other device by WhatsApp, e-mail, a drive or a cable, and import it there. The file holds the business's details, the accounts, the customers and suppliers, and every entry.
Importing replaces what is on the device with what is in the file; it shows you both first. It is a hand-over, not a link: the two devices do not stay in step afterwards, so keep the book on one of them at a time. The same file is your safe copy if this browser's data is ever cleared.
Only the list of accounts
A small file with the accounts and nothing else — for starting the book of another business or another branch with the same headings. Import it with the button above.
For a spreadsheet
One line for every line of every entry, with its account and its debit or credit: a CSV file that opens in Excel, Google Sheets and LibreOffice, and that an accountant's own software can read. Each report has its own “Spreadsheet file” button under Reports.
About this app
What is new in each version
Setup and help
Running the setup again adds any ready accounts your book does not have and lets you change the business details. It never removes an account or an entry.
What a balance sheet shows
A balance sheet is a picture of the business on one day. It has three parts:
- What the business has — cash, money in the bank, what customers owe, stock, equipment, deposits paid.
- What the business owes — to suppliers, on loans, and tax collected but not yet paid over.
- The owner's stake — the capital put in, less what the owner has taken out, plus the profit the business has made and kept.
The first part always equals the other two together: everything the business has was paid for either with money it owes or with the owner's own.
Getting yours
- Set the book up, including the cash and bank balance you start with.
- Under Books → Opening balances, add the rest of what the business had and owed on its first day: equipment, what customers owed, loans, what was owed to suppliers.
- Enter what happens day to day.
- Open Reports, choose Balance sheet and the day you want it as on.
Tap any line to see the ledger behind the figure.
Why it always balances
Every entry in the book is made of two equal sides. Paying a supplier 10,000 from the bank takes 10,000 from what the business has and 10,000 from what it owes. Buying a machine for cash swaps one thing the business has for another. Making a sale adds to cash, or to what customers owe, and adds the same amount to the profit that belongs to the owner. Since no entry can move one side without the other, the two totals can never drift apart — and the report says so under its last line.
The owner's stake, line by line
| Line | Where it comes from |
|---|---|
| Owner's capital | What was left over in the opening balances, plus money the owner has put in since |
| Taken out by the owner | Money out entered under that heading — shown as a minus |
| Profit of earlier years | Income less expenses for every year before the current one, carried forward by itself |
| Profit this year so far | Income less expenses from the first day of the current year of account |
There is no closing entry to make at the end of a year: when the new year starts, last year's profit moves to Profit of earlier years without anyone doing anything.
Things to check when a figure looks wrong
- Cash or bank is below nothing. Money received was not entered, or a payment was entered against the wrong one of the two.
- A customer's balance is a minus. Their payment was entered but the sale was not, or they have paid in advance.
- Stock in hand never changes. It only changes when you count the stock and enter its value under Books.
- Tax collected keeps growing. Enter the payment to the tax office as Money out, choosing Tax collected on sales.
Where the book is kept
There is no account to make and nothing is sent anywhere: the whole book is kept in this browser, on this device. Books → Export everything saves all of it as one file, and Import from a file on another phone or computer opens it there — which is how the book moves, how it reaches your accountant, and how it is kept safe. Installing the page as an app (the Install app button at the top) lets it open from the home screen and work with no internet. The main guide covers setting up, tax, stock, closing a year and everything else.
Questions
Do I have to enter the balance sheet myself?
No. You enter the opening balances once and then the day-to-day entries. The balance sheet is added up from them for whichever date you ask.
What if my balance sheet does not balance?
Here it cannot fail to: each entry is saved only if its two sides are equal, and the report checks the totals and says that they agree. If you are moving figures from another system and they do not balance there, the difference will show up in the owner's capital in the opening balances.
Can I see the balance sheet for the end of last year?
Yes. Tap Last year and it is drawn as on the last day of that year of account; or type any date.
Where is depreciation?
The book does not work out depreciation. If your accountant gives you a figure, enter it as a Journal: debit an expense account you add for depreciation, credit Equipment and furniture.
Is this balance sheet audited or certified?
No. It is your own record, produced from what you entered. Printing it puts your business's name on it but does not make it an audited statement.
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