Salary Slip for a Small Business

A slip with allowances and deductions

This page opens an empty slip with Salary with allowances chosen. Four earnings are set out — Basic pay, House rent allowance, Conveyance allowance and Special allowance — and two deductions, Provident fund and Professional tax. They are names only. Type an amount beside the ones you use; a line with no amount is not printed, so there is nothing to delete.

The earnings are printed on the left of the paper and the deductions on the right, each with its total, and the net pay in a band underneath with the amount in words. That is the layout most banks and landlords expect to see.

The tool does not split a salary into basic pay and allowances for you, and it does not work out provident fund, ESI, professional tax or TDS. Type the figures from your own salary structure, or from your accountant.

Your letterhead, once

Under Employer, type the business's name, address and phone number and choose a logo. They are remembered on this device and go at the top of every slip, in one of six colours. The logo is made small enough to keep — at most 360 by 180 pixels — and is printed on the PDF and the picture.

For each employee, the Employee ID, Department and Date of joining are printed when filled in. Under the details, + Bank account adds a line for the account the salary went to, and with rupees chosen PAN, UAN, PF number and ESI number are offered too. Up to eight such lines fit.

A month's slips, quickly

The first month takes the longest: one slip for each person. After that, the work is mostly taps.

1. Open Your slips and tap Next month beside a person's latest slip. The new slip has every line and amount of the last one.
2. Type the Days worked and any Leave taken, and the date under Paid on.
3. Change only what differs this month: overtime, an incentive, an advance taken back.
4. Share the PDF, or tap WhatsApp to send the link to the number typed for that employee.

With several people in the list, tap a name above it to see only that person's slips, with their net pay added up. That total is a quick answer when someone asks what they were paid over six months.

When someone needs slips for a loan or a visa

Banks and visa offices usually ask for the last three or six months. Open each month's slip from Your slips and download its PDF; the file is named with the month and the person's name, such as salary-slip-2026-10-anil-kumar-p.pdf, so they sort themselves in a folder. Tick Print lines for two signatures and sign and stamp the print-outs if the bank wants originals. For a letter that states the salary rather than a monthly slip, use the Experience & Salary Certificate tool.

Keep a backup

The slips live in this browser only. Once a month, tap Back up to a file and keep the file somewhere safe. Bring back from a file adds a backup's slips to those already on a device, without replacing any.

Sending it, and next month

The paper on the page is the finished slip. Download PDF saves it as one A4 page, Share the PDF hands it to WhatsApp or another app on a phone, and WhatsApp sends a link to the phone number typed for the employee. When the next month comes, tap Next month →: the new slip has the same lines and amounts, and only the days and the pay date are left to fill in. The sums, the link and the backup file are explained in the main guide.