Exam Seating Plan

The classes and the students

On the Students tab, type the exam's name and add every class writing it — 8 A, 8 B, 9 A, 9 B adds four at once. Open a class to add its students. Roll numbers are enough: type the first and last, such as 1 to 26. To have names on the papers, paste a list instead, one student on each line with the roll number in front (12 Arjun K); register numbers such as A1023 work too. A student who is not writing the exam can be removed with ×. If the classes are already in the Class Attendance Register on this device, Copy classes from the Attendance Register brings them across.

Up to 40 classes of up to 300 students each can be seated, in up to 60 rooms.

The rooms

Describe each room as the students see it, facing the board: how many columns of benches stand side by side, how many benches in each column, and how many students sit on a bench during the exam — usually two, sometimes one or three. A room of 3 columns with 6 benches in each, two to a bench, has 36 seats. + Add adds rooms with the layout of the last one, so a block of identical classrooms takes one tap; then type the real room numbers. The total seats are compared with the students straight away.

How the seats are given out

The seats are split into groups that take turns along each bench: on a bench for two, every left seat is group 1 and every right seat group 2. Each class goes into one group, so a student's bench partner is always from another class. Each group's classes then fill its seats room by room, in roll order, down each column of benches from the front (or across each row, if you choose). Benches are numbered in the same order, and the seats on a bench are A and B.

The classes are put into the groups so that each group has about as many students as seats. For example, 8 A (26 students), 8 B (24), 9 A (28) and 9 B (26) — 104 students — in three rooms of 36 seats: 8 B and 9 A take the left seats and 8 A and 9 B the right seats, 52 students each for 54 seats. Room 1 then holds 8 A roll 1–18 beside 8 B roll 1–18. To keep two particular classes apart, choose a group for each yourself.

The second pattern, bench partners, and in front and behind, takes turns from front to back as well, like the squares of a chessboard, so no student has a classmate beside, in front or behind. When one group has more students than seats, the leftover students are listed as having no seat rather than being put beside a classmate. Add a room or benches, move a class to the other group, or tick the box that lets them use the empty seats anyway.

The papers

• Seating plan of each room — the benches drawn as they stand, with the board at the front, each seat showing the class, roll number and name, coloured by class, and the classes and roll numbers in the room listed underneath. It is the invigilator's copy.
• Notice for each room's door — the room in large letters and, for each class, the roll numbers sitting there, such as 8 A — Roll No. 19–26. Roll numbers are written as runs: 1, 2, 3, 5, 7 and 8 become 1–3, 5, 7–8.
• Where each class sits — one page for each class with every roll number's room and bench, for the class notice board.
• Desk slips — 24 to a page, each with the roll number in large print, the class, the name, the room and the bench. Cut along the dotted lines and stick them on the benches; they come in bench order, room by room.
• Attendance sheet for each room — the students in bench order with columns for the answer book number and the signature, and lines for the number present, the absentees and the invigilator's signature.

Each paper can be shared from a phone as a PDF, downloaded, or printed.

Invigilation duties

On the Duties tab, add the exam sessions — each + Session adds the next day's forenoon, skipping Sunday, or the same day's afternoon when the exams run in both — and paste the list of teachers. Share out the empty duties gives each room in each session a teacher: the teacher with the fewest duties so far goes first, avoiding a second session on the same day and the same room twice running whenever someone else is free. With 6 teachers, 3 rooms and 6 sessions, everyone gets exactly 3 duties. Change any duty from its box; a teacher chosen twice in one session turns red. Share all again starts the sharing afresh, and the duty chart prints with each teacher's number of duties.

Keeping it, and the next exam

Everything is saved in this browser on this device; nothing is uploaded. Save backup file keeps a copy you can open on another computer. Next exam clears the students, sessions and duties but keeps the classes and rooms, ready for the next exam.